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Management

User Management

Keep people, groups and course access organized.

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Members
Illustrative example
MemberRoleGroup
Alex MorganLearnerCohort A
Sam TaylorLearnerCohort B
Robin LeeTeacherCohort A
Jordan EllisCuratorCohort B

4 members

Example records illustrate membership and access. No real student information is shown.
  1. Your members
  2. Your groups
  3. The right access
Your members

One place to review your people.

Find members, distinguish learners from staff and inspect the access behind each record. Bring people into the space through the supported invitation and member-management flows, then keep their course and group relationships clear.

  • Member invitations
  • Learner records
  • Teacher and curator roles
  • Course access
  • Group membership
  • Archived members
Members
Illustrative example
MemberRoleGroup
Alex MorganLearnerCohort A
Sam TaylorLearnerCohort B
Robin LeeTeacherCohort A
Jordan EllisCuratorCohort B

4 members

The sample member list separates people, roles and their learning context.
Sample groups show the relationship between a cohort, its members and its course.
Your groups

Organize the groups you actually teach.

Use groups to reflect your cohorts and teaching schedule. Review who belongs to each group and its connected courses, so the team can manage a class without treating every learner as a separate setup project.

  • Bring a cohort into one group
  • Review group members and teaching roles
  • Check the group's course relationships
The right access

Check access from the learner's side.

A member record alone does not explain every entitlement. Review course access and its source, confirm the right groups, and check what the learner can open before you consider onboarding complete.

  1. Confirm membership and assigned roles
  2. Inspect group and course access
  3. Test with the intended learner account
An enrolled-courses overview in PrepOS
The student's course overview is the final check for the access you intended to give.

Frequently asked questions

Can I invite learners into my space?

Yes. Member-management flows support adding and inviting people. Review the invitation setup and intended course or group access before sending invitations to your learners.

Can teachers and curators have different roles?

Yes. PrepOS distinguishes learner membership and staff roles. Check teacher and curator responsibilities at the appropriate space, group and course level rather than assuming one role grants every permission.

Can I organize learners into cohorts?

Yes. Groups can represent the cohorts or classes you teach. Manage their members and review the connected course relationships as part of your teaching setup.

Can I inspect a learner's course access?

Member tools include course-access review and editing. Check the source and scope of access, including relevant group or purchase relationships, before making a change.

Is archiving the same as deleting a person?

No. Member management includes archived-member views, but archiving, changing course access and deleting an account are different actions. Review the intended effect and data requirements before acting.

Data Security

Give the right people the right access.

Analytics

See the learning behind the logins.

Multiple Languages

Make the learning space feel familiar.

Give your next cohort a clear start.

Bring your group structure and onboarding process. We will walk through members, roles and course access.

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